Apply For A Grant
We have developed the following steps to guide you through the application process.
STEP 1: Learn about what we fund
Prospective applicants should carefully review the goals and strategies for the strategic area from which they anticipate seeking support.
Goals and Strategies for our three strategic areas:
Review our geographic funding area, the listing of previously funded grants, and the definition of terms we use in our materials. Please pay attention to the deadlines for application submissions (Feb. 15 and Aug. 1) in order to be considered for specific board meetings. You can refer to our “frequently asked application questions” or contact us if you have additional questions not covered here.
STEP 2: Determine your eligibility
Review our eligibility requirements.
Check your organization’s status on Guide Star to make sure that you are properly listed.
STEP 3: Submit Your Online Application
- First, create an account with The Heinz Endowments. We upgraded our online grant application form on Jan. 23, 2012, so you will need to create a new account if this is your first application in the new system. You will receive an acknowledgment email when you create your account. This email will contain your password and the link to login to your account, and you should save this email for your records.
- You must successfully pass the short eligibility quiz at the beginning of this process. If you have any questions concerning the quiz, please contact us.
- There are a variety of ways to communicate with The Heinz Endowments about potential funding, from personal contact with a program officer to brief digital inquiries ("Share Your Idea With Us" form) and/or full grant applications ("General Application" form).
- General information about the General Application form:
- You can download a PDF of the application questions prior to completing the application, but your application MUST be submitted through the online system, not in paper form. When you begin your application, you will be asked if you are applying as an organization classified as tax-exempt under section 501(c)(3) of the Internal Revenue Code or if you are applying using a qualified fiscal sponsor. The questions will vary slightly based on which you select. Click HERE to view the application questions if you are applying as a 501(c)(3) organization, and click HERE to view the application questions if you are applying using a fiscal sponsor.
- You can get a printer-friendly version of your application on any page by clicking on the link on the top right corner of the form.
- You can email your application in-process to a colleague for their review by clicking on the link on the top right corner of the form.
- Fields that are required to be completed for submission are marked with the word “Required.”
- Text fields can be spell checked by clicking on the checkmark after the field.
- Some fields have a maximum word count, but they also have a counter underneath that will count down the words for you.
- The application form now supports attachments, three of which are required: project budget, board of directors list, signed Patriot Act compliance statement. The maximum size for all attachments combined is 25 MB. Please note that files with certain extensions – such as ".exe," ".com," ".vbs," or ".bat" – cannot be uploaded. Acceptable formats include documents, spreadsheets, PDFs and photos. NOTE: Your Patriot Act compliance statement must be on your organization's letterhead, signed by the head of your organization and dated. Here is a sample Patriot Act statement.
- The application is divided into five sections: “Organization information,” “Contact information,” “Demographics,” “Proposal information,” and “Goals & Measures.”
- You do not need to complete your application in one sitting. You can save your work and log back in at a later date.
- The “Review” page of the application will give you one last chance to review all your answers and make any necessary changes. You must hit the “Submit” button at the bottom of this page for your application to be processed.
- After you submit your application, you will receive an email acknowledging that we have received it. This email will contain a tracking number and a copy of the application that you submitted. Once your application has been successfully entered into our grants management system and forwarded to the appropriate staff for review, you will receive a second email with a new Grants Reference Number. Please use this new reference number for all inquiries.
- After you submit your application, you will be able to access it, but you will not be able to make changes to the application.
STEP 4: Endowments staff reviews your inquiry for board consideration
- After your application is entered into our system, it is sent to the appropriate staff. Please review the following to see what the Endowments looks for in an application.
- If your project is not a fit with the goals and strategies you selected for your application, you will receive a declination letter.
- If your project is a possible fit, Endowments staff will perform due diligence, which could involve phone calls, site visits, research, etc.
- If it is decided that your project should move forward, staff may possibly request additional information to finalize your application.
STEP 5: Proposal is presented to the board of directors for approval
- There are two grantmaking board meetings each year – one in the spring and one in the fall. You will be notified of the board’s decision concerning your proposal.
- Proposals for $50,000 or less may be considered on a rolling basis as interim requests.
- If approved, new grantees will receive a notification packet, including a grant agreement, guidelines for follow-up reporting and press release information. The grant agreement must be signed by the head of the grantee organization and returned before any payments can be made.
If you have any questions or problems with the online application form, please contact Cheryl Dabat.
GRANT APPLICATION DEADLINES
February 15 - Spring board meeting
August 1 - Fall board meeting
There are a variety of ways to communicate with The Heinz Endowments about potential funding, from personal contact with a program officer to brief digital inquiries and/or full grant applications.
SHARE YOUR IDEA WITH US
CLICK HERE to submit a “Share Your Idea” form. A possible first step in being considered for funding for your project is to submit a brief “Share Your Idea” form; this short form will take about ten minutes to fill out. The intent of this form is to provide the Endowments’ program team with concise information about your idea and ensure it is routed to the appropriate program team member. This may be a more timely way for you or your organization to engage with the Endowments and enter the process for funding consideration. Information asked for on this form includes: a two or three sentence description of your grant concept, who your grant will most directly impact, and potential timeline. Our aim is to respond to all “Share Your Idea” form inquiries within 30 days.
CLICK HERE to create a new general application. This general application is appropriate for all grant applications unless you have been instructed to use a different form. However, if this is a first-time request to The Heinz Endowments and/or you have not previously communicated with Endowments’ staff about your proposed project, you may consider submitting a “Share Your Idea” form as a first step instead. Instructions for the general application form are available here. All applications must be submitted online using the link above but click on the appropriate link below to view a PDF of the application questions.
Application Questions - 501(c)(3) Organization
Applications Questions - Fiscal Sponsor
LOGIN TO EXISTING APPLICATIONS
(Or complete a reporting requirement upon request from the Endowments)
CLICK HERE to login to existing applications. If you have already set up an account with the Endowments and are returning to either complete an application in process, or review an application that was previously submitted, please login using the link above. Use the drop-down box on the top right side of the form to toggle between applications that are in process and those that were previously submitted. Use the same link, above, if you are requested by the Endowments to complete a reporting requirement for an approved application.
SMALL ARTS INITIATIVE
CLICK HERE to submit a proposal for the Small Arts Initiative. Individual artists and organizations with an annual budget of $300,000 or less are invited to apply. Applicants are eligible to apply for one grant per calendar year. Applicants applying to the Small Arts Initiative are not eligible to apply to the Ignite Inclusion Initiative. Applications submitted two weeks prior to the deadline will be reviewed and feedback will be provided. Deadlines to apply in 2021 are May 31 and July 31. Complete applications must be submitted by 11:59 p.m. Eastern Standard Time. Please review guidelines for the program overview and criteria. A PDF of the application questions is available for your review: Small Arts Initiative - Organization; Small Arts Initiative - Fiscal Sponsor
CREATIVE LEARNING INITIATIVE
CLICK HERE to submit a proposal for Creative Learning. The Heinz Endowments' Creative Learning initiative is a cross-sector strategy to cultivate an equitable creative arts and cultural learning network, improve access to transformative learning experiences for young people, and support meaningful professional opportunities for teaching artists in Pittsburgh's out-of-school-time (OST) ecosystem. Applications for Creative Learning funding are reviewed twice annually, with occasional exceptions for rapid response needs. In a typical calendar year, the spring deadline is February 15th for funding decisions in May; the fall deadline is August 1st for funding decisions in October. Please review guidelines for the program overview and criteria.
INVESTING IN PROFESSIONAL ARTISTS
Beginning with the 2021 grant cycle, the Investing in Professional Artists program will be managed by The Heinz Endowments, with new guidelines, application deadlines, and award notification dates posted on the Endowments’ website in the first quarter of 2021. Please continue to check the Endowments’ website for updated information, and contact Cindi Stueber should you have any questions about the program in the interim. For additional information about the program’s history, please click here.
ADVANCING BLACK ARTS IN PITTSBURGH
Applications for the Advancing Black Arts in Pittsburgh program are due Fri., April 16 by 11:59 p.m. via SlideRoom. (Please do not use The Heinz Endowments general application.) Two information sessions are available - one in February and one in March. To view the 2021 guidelines, toolkit, application links, or to sign-up for an information session, please click here. Should you have questions about a current Advancing Black Arts in Pittsburgh grant, or general inquiry about the program, please contact Jessica Moss.