How to Apply

We have developed the following steps to guide you through the application process.

STEP 1: Learn about what we fund
As of Jan. 2017, prospective applicants should apply through the Strategic Areas and are asked to review carefully the goals and strategies for the Strategic Area from which they anticipate seeking support. 

Goals & Strategies for our three Strategic Areas:

Review our geographic funding area and the listing of previously funded grants. Please pay attention to the deadlines for application submissions in order to be considered for specific board meetings. (Mar. 1 and Aug. 1) You can refer to our “frequently asked application questions” or contact us if you have additional questions not covered here.

STEP 2: Determine your eligibility

STEP 3: Submit Your Online Application

  • First, create an account with The Heinz Endowments. We upgraded our online grant application form on Jan. 23, 2012, so you will need to create a new account if this is your first application in the new system. You will receive an acknowledgment email when you create your account. This email will contain your password and the link to login to your account, and you should save this email for your records.
  • You must successfully pass the short eligibility quiz at the beginning of this process. If you have any questions concerning the quiz, please contact us.
  • General information about the form:
    • You can get a printer-friendly version of your application on any page by clicking on the link on the top right corner of the form.
    • You can email your application in-process to a colleague for their review by clicking on the link on the top right corner of the form.
    • Fields that are required to be completed for submission are marked with a Required
    • Text fields can be spell checked by clicking on the Checkmarkmark after the field.
    • Some fields have a maximum word count, but they also have a counter underneath that will count down the words for you.
    • The application form now supports attachments, three of which are required (project budget, board of directors list, signed Patriot Act compliance statement). The maximum size for all attachments combined is 25 MB. Please note that files with certain extensions (such as "exe", "com", "vbs", or "bat") cannot be uploaded. Acceptable formats include: documents, spreadsheets, PDFs, photos, etc. NOTE: Your Patriot Act compliance statement must be on your organization's letterhead, signed by the head of your organization and dated. Here is a sample Patriot Act statement.
    • The application is divided into four sections: Organization information, Contact information, Project information, and Goals & Measures. You can download a PDF of the application questions, but the application MUST be submitted through the online system, not in paper form.
    • You do not need to complete your application in one sitting – you can save your work and log back in at a later date.
  • The Review page of the application will give you one last chance to review all your answers and make any necessary changes. You must hit the “submit” button at the bottom of this page for your application to be processed.
  • After you submit your application, you will receive an email acknowledging that we have received it. This email will contain a tracking number and a copy of the application that you submitted. Once your application has been successfully entered into our grants management system and forwarded to the appropriate program area for review, you will receive a second email with a new Grants Reference Number – please use this new reference number for all inquiries.
  • After you submit your application, you will be able to access it, but you will not be able to make changes to the application. (Link to access your submitted applications is available on this page)

STEP 4: Endowments staff reviews your inquiry for Board consideration

  • After your application is entered into our system, it is sent to the appropriate program director.
  • If your project is not a fit with the Strategic Area's goals and strategies, you will receive a declination letter.
  • If your project is a possible fit, program staff will perform due diligence – possibly involving: phone calls, site visits, research, etc.
  • If it is decided that your project should move forward, staff may possibly request additional information to finalize your application.

STEP 5: Proposal is presented to the Board of Directors for approval

  • There are two grant-making board meetings each year – one in the Spring and one in the Fall. You will be notified of the board’s decision concerning your proposal.
  • Proposals for $50,000 or less may be considered on a rolling basis as interim requests.
  • If approved, new grantees will receive a notification packet, including a grant agreement, guidelines for follow-up reporting and press release information. The grant agreement must be signed by head of grantee organization and returned before any payments can be made.

(Revised 2.13.2017)


© 2017 The Heinz Endowments